The logo for the IEEE Conference on Virtual Reality + User Interfaces overlaid on an image of Mount Cook and a braided river. The logo contains a kiwi wearing a virtual reality display.

Call for Workshops

IEEE VR 2022: the 29th IEEE Conference on Virtual Reality and 3D User Interfaces
12-13 March, 2022, Christchurch, New Zealand
http://ieeevr.org/2022/

Important Dates

  • December 1, 2021: Proposals and CFPs due
  • December 9, 2021: Notification of results
  • January 20, 2022: Latest accepted workshop paper notification
  • January 29, 2022: Camera-ready submission of workshop papers for inclusion in the IEEE Digital Library
  • March 12-13, 2022: Workshops

Overview

We invite individuals or teams interested in organising such a workshop to submit proposals that will work well online or on-site at the conference venue for IEEE VR 2022. Since IEEE VR 2022 is going to be held in a hybrid mode, we encourage workshops to already consider this in their initial submission to maximise participation. Although longer workshops will be considered, we encourage shorter efficient workshops, or online workshops split over sessions spanning one or two days with long breaks between sessions in order to reduce video-conference fatigue and to provide attendees time to reflect between sessions.

Workshops are intended to bring together researchers, developers, technology providers, practitioners and users for a lively and interactive discussion of issues through an informal exchange of ideas and information. Workshops may target a specific application area, a specific research area, or a topic of general interest. Workshops should be more than just a mini conference of paper presentations. Workshops may include, but are not limited to:

  • A focus on creating and exchanging of new ideas and opportunities to meet new people
  • A balance of formal presentations with informal discussion and ideation
  • Emphasis on attendee participation and interactive discussions
  • Thought experiments and playing with ideas
  • Curated panels
  • Position papers
  • Recorded sessions prepared in advance of the conference for attendees to watch at their convenience before live workshop discussion
  • VR experiences for attendees to try remotely before live workshop discussion
  • Live application development by both speakers and attendees
  • Inclusive VR and geographical diversity
  • Creative ways of supporting participation across different time zones
  • Breakout groups and presentation of ideas generated by the groups
  • A summary session concluding with lessons learned, insights gained, and new ideas generated from the workshop
  • Continued discussion after the conference.

Submission Guidelines

Workshop submissions require a short two-page maximum proposal and a call for papers (CFP).

  • The Workshop Proposal is an internal document for decision-making purposes only. We strongly encourage submitting the proposal through the following Google form: https://forms.gle/X6edn7EAeUPtNhzR8
  • However, organisers without access to Google are welcome to email a PDF proposal (two pages max) to the Workshop Chairs at workshops2022 [at] ieeevr.org, which should address:
    • Workshop title (and acronym if applicable)
    • The goal of organising the workshop
    • Has the workshop been organised before?
      • If yes, how many times has it been previously organised?
      • If the workshop has been organised before, how many people attended last year?
    • Primary organiser name
    • Primary organiser email
    • Names, contact information, and short bios of all the organisers (one page max)
    • Other speakers and/or contributors
    • Whether you want to organise your workshop online or on-site (at the conference)
    • Attendee technical requirements (if any) beyond video conferencing (e.g., hardware/software required to fully participate)
    • Target audience and/or attendee prerequisites
    • Type of output from the workshop e.g., position paper, videos, collection of short papers, etc.
  • The Workshop CFP is the public document that will be posted and publicised. We strongly encourage submitting a PDF of the CFP through the Google form above. However, organisers without access to Google are welcome to email the PDF of the CFP (two pages max), which should include:
    • The workshop title and acronym
    • Expected workshop date(s) (tentative to change depending on conference limitations)
    • Whether the workshop is organised online or on-site (at the conference)
    • The workshop website
    • A brief overview and description of the workshop (500 words or less)
    • A list of the workshop's topics
    • The workshop's format and submission guidelines, including for example speakers, discussion format, duration, topics, types of acceptable papers (e.g., research papers, position papers), acceptable lengths, and acceptable format (i.e., TVCG format).
    • A list of important dates (if applicable to the format), including
      • Abstract deadline (if applicable)
      • Submission deadline
      • Notification deadline
      • Camera-ready deadline
    • A list of the workshop organisers, including their affiliations and how to contact them

The deadline for workshop proposals and CFP submissions is Wednesday, December 1, 2021. Notifications of results will be sent out on Thursday, December 9, 2021. Accepted workshop CFPs may be posted and publicised.

If accepted, workshop organisers are expected to distribute their CFP and announce the workshops through their professional networks. As listed in the Workshops CFP submission, workshop organisers are required to provide a workshop website and are expected to update that website as workshop details become better defined.

Workshop organisers are expected to issue any acceptance decisions to their contributors no later than Thursday, January 20, 2022, in order to allow sufficient time for planning and advance registration to the conference. IEEE VR Workshops proceedings will be published electronically through the IEEE Digital Library dependent on the on-time submission of the proceedings by the workshop organisers, before the mandatory IEEE deadline of Saturday, January 29, 2022. Organisers of accepted workshops are encouraged to seek assistance from the Workshops Chairs to navigate this process.

Contacts

For more information and inquiries, please contact the Workshop Chairs:

  • Mashhuda Glencross, The University of Queensland, Australia
  • Lap-Fai (Craig) Yu, George Mason University, USA
  • Bhuvaneswari Sarupuri, INRIA, University of Rennes 2, France
  • João Madeiras Pereira, University of Lisboa IST/INESC-ID, Portugal
workshops2022 [at] ieeevr.org

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