The official banner for the IEEE Conference on Virtual Reality + User Interfaces, comprised of a Kiwi wearing a VR headset overlaid on an image of Mount Cook and a braided river.

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Call for Workshops

IEEE VR 2024: The 31^st IEEE Conference on Virtual Reality and 3D User Interfaces
March 16-21, 2024 | Orlando, Florida USA

Important Dates

Each deadline is 23:59:59 AoE (Anywhere on Earth) == GMT/UTC-12:00 on the stated day, no matter where the submitter is located.

December 1, 2023: Proposals and CFPs due
December 6, 2023: Notification of results
January 19, 2024: Latest accepted workshop paper notification
January 24, 2024: Camera-ready submission of workshop papers for inclusion in the IEEE Digital Library
March 16-17, 2024: Workshops (held on the first two days of the conference)

Overview

We invite individuals or teams interested in organizing such a workshop to submit proposals that will work at the conference venue for IEEE VR 2024. IEEE VR 2024 will be held in-person. This will be our big in-person return to the event after the difficult years under the Covid19 pandemic. We encourage workshops to consider this in their initial submission to maximize participation. We invite individuals or teams interested in organizing such a workshop to submit proposals. Workshops will be held during the first two days of the conference: March 16th (Saturday) and March 17th 2024 (Sunday).

Workshops are intended to bring together researchers, developers, technology providers, practitioners, and users for a lively and interactive discussion of issues through an informal exchange of ideas and information. Workshops may target a specific application area, a specific research area, or a topic of general interest. Workshops should be more than just a mini-conference of paper presentations. Workshops may include, but are not limited to:

A focus on creating and exchanging new ideas and opportunities to meet new people
A balance of formal presentations with informal discussion and ideation
Emphasis on attendee participation and interactive discussions
Thought experiments and playing with ideas
Curated panels
Position papers
Recorded sessions prepared in advance of the conference for attendees to watch at their convenience before live workshop discussion
VR experiences for attendees to try remotely before live workshop discussion
Live application development by both speakers and attendees
Inclusive VR and geographical diversity
Creative ways of supporting participation across different time zones
Breakout groups and presentation of ideas generated by the groups
A summary session concluding with lessons learned, insights gained, and new ideas generated from the workshop
Continued discussion after the conference.

Submission Guidelines

Workshop submissions require a short two-page maximum proposal and a call for papers (CFP).

The Workshop Proposal is an internal document for decision-making purposes only. Organizers are welcome to email a PDF proposal (two pages max) to the Workshop Chairs at , which should address:
- Workshop title (and acronym if applicable).
- The goal of organizing the workshop.
- Has the workshop been organized before?
  - If yes, how many times has it been previously organized?
  - If the workshop has been organized before, how many people attended the last time it was held in-person and/or last year (online)?
- Primary organizer name.
- Primary organizer email.
- Names, contact information, and short bios of all the organizers (one page max).
- Other speakers and/or contributors.
- List any technical requirements for hosting your workshop, including space, audio/visual, computer, and communication needs.
- Target audience and/or attendee prerequisites.
- Type of output from the workshop e.g., position paper, videos, collection of short papers, etc.
The Workshop CFP is the public document that will be posted and publicized. Organizers are welcome to email the PDF of the CFP (two pages max), which should include:
- The workshop title and acronym.
- Expected workshop date(s) (tentative to change depending on conference limitations).
- The workshop website.
- A brief overview and description of the workshop (500 words or less).
- A list of the workshop's topics.
- The workshop's format and submission guidelines, including for example speakers, discussion format, duration, topics, types of acceptable papers (e.g., research papers, position papers), acceptable lengths, and acceptable format (i.e., TVCG format).
- A list of important dates (if applicable to the format), including
  - Abstract deadline (if applicable).
  - Submission deadline.
  - Notification deadline.
  - Camera-ready deadline.
- A list of the workshop organizers, including their affiliations and how to contact them.

The deadline for workshop proposals and CFP submissions is Friday, December 1, 2023. Notifications of results will be sent out on Wednesday, December 6, 2023. Accepted workshop CFPs might be posted and publicized directly.

If accepted, workshop organizers are expected to distribute their CFP and announce the workshops through their professional networks. As listed in the Workshops CFP submission, workshop organizers are required to provide a workshop website and are expected to update that website as workshop details become better defined.

Workshop organizers are expected to issue any acceptance decisions to their contributors no later than Friday, January 19, 2024, in order to allow sufficient time for planning and advance registration for the conference. IEEE VR Workshops proceedings will be published electronically through the IEEE Digital Library, depending on the on-time submission of the proceedings by the workshop organizers before the mandatory IEEE deadline of Wednesday, January 24, 2024. Organizers of accepted workshops are encouraged to seek assistance from the Workshops Chairs to navigate this process.