Presentation Guidelines

Talk Timing

The total time for each VR 2019 paper presentation is 15 minutes including time to switch speakers, give the talk, and answer questions. You should plan for the talk itself to be approximately 12 minutes leaving a few minutes for questions and speaker switching. Running overtime would negatively affect speakers after you in the same session, so the session chair will interrupt you when the time for your talk is over. Hence, be sure to practice your talk extensively to guarantee that your material fits comfortably into the time allotted.

In order to ensure smooth transitions between talks, please meet with your session chair and test your presentation during a lunch or coffee break prior to your paper session.

Presentation Technology

All session rooms include a screen, high-resolution video/data projector, standing podium, podium microphone, and power cable. You have to use your own laptop for storing and projecting the slides for your talk. If you cannot use your own computer, please get in contact with us (either the session chair or persons at the registration desk) as soon as possible.

The details of the projector are summarized here (tentative).

HDMI and VGA connections will be provided at the podium. A limited number of adapters for other formats may be available, but we recommend bringing your own adapter if your device requires a different connection.

Slide Preparation

We recommend you to create your slides with a traditional 4:3 aspect ratio, but only for room A, we recommend 16:9. Please note that this is not mandatory, but if you choose to use a traditional 4:3 aspect ratio for the 16:9 or 16:10 projector, then your slides will appear “pillar boxed.”

For your convenience we have prepared an optional presentation template.

Videos and Online Content

As with any conference, access to the internet may be limited in capacity and bandwidth. Webpages, streaming videos, and other online content may not function properly during your presentation. We strongly recommend saving all online content locally so that your talk can run smoothly even if the internet connectivity is unreliable.

Poster Presentation Guidelines

During the fast-forward session, each poster will have 20 seconds [sic] to advertise your poster. All posters must send the poster session co-chairs 1 (one) slide for this session, using this template.

The poster itself must be in A0 portrait format. The authors should bring a printed version of their poster to the venue. Each poster will be on display for one day. There will be three poster sessions, one for each batch (roughly ⅓ of all posters). Poster authors must be present during “their” day.

You might want to review some of the following guidelines for designing your poster: Please make your contact information clear on your poster, so that attendees can contact you after the conference to follow up on your poster. In addition, please put the ID clearly on your poster. As a reminder, here are some suggestions for creating effective posters:

• Prepare a title banner indicating title, author(s) and affiliation(s) and Poster ID(3 digits). Lettering should be at least one inch high.
• Minimize narrative on the poster (you are the main narrator)
• For figures, use dark colors on white or light backgrounds. Figures should be designed to be viewed from a distance (about three feet, or 1 meter)
• Use large type in short separated paragraphs.
• Do not set entire paragraphs in boldface or capital letters.
• Numbered or bulleted lists are a concise but effective way to convey a series of points.
• It is not necessary to post a copy of your abstract. For those of you who are designing their first poster, you might want to look at some tips:
  • Tips for Making Scientific Posters (External link)
  • Scientific Poster Design (External link)